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The ECRT (Effort Certification and Reporting Technology) system facilitates both the monitoring of effort distributions during the year and the required annual certification of effort. Click on icon to enter the ECRT system:

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Effective December 26, 2014, OMB Circular A-21 was replaced by the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance), 2 CFR Part 200. Like Circular A-21, the Uniform Guidance requires an after-the-fact review of charges made to Federal awards that were based on budget estimates. At Columbia, this required after-the-fact review is carried out through the effort reporting process described on this website. More information about the Uniform Guidance is available at http://research.columbia.edu/content/uniform-guidance .

What is effort reporting?

Effort reporting is the process by which the salary charged to a sponsored project is certified as being reasonable in relation to the effort expended on that project.

Why do effort reporting?

The federal government requires universities to document that salaries charged to sponsored projects are reasonable in relation to the effort expended. Effort reports constitute one of the primary auditable documents to support salary costs on sponsored projects.

Who is required to certify effort?

Officers of Instruction, Officers of Research other than postdocs, Officers of Administration or Officers of Libraries who receive sponsored project funding or commit effort to any sponsored projects are required to certify their own effort.

Principal investigators are required to certify the effort of postdocs, graduate students and staff funded by their grants.

How is research overseas handled?

Research overseas observes all of the same protocols as domestic research. However, if effort is expended by employees of affiliated entities, please contact effort-reporting@columbia.edu for guidance on meeting reporting requirements and subsequent effort certification.

Resources

In addition to the Reference Guides, FAQs, and Additional Resources located within this website, if you have questions about the effort certification process, please contact us at effort-reporting@columbia.edu.